Inverness & District RAYNET Group

Constitution

 

  1. The Group shall be called the Inverness & District RAYNET Group.

 

  1. The Object of the Group shall be the provision of emergency communications for the “User Services” specific in the amateur radio licence, together with the carrying out of exercises to train members in such work.

 

  1. Membership of the Group shall be open to anyone able to assist in communications in Inverness and district or in any area or field the group may be involved in.  Membership will be authenticated by the payment of an annual subscription.  The Group Controller shall have the power, after consultation with the RAYNET Zonal Representative to refuse membership or censure or expel any member who is guilty of bad conduct or conduct in breach of the amateur radio licence.

 

  1. The affairs of the Group shall be administered by a committee comprised of the Group Controller and two Assistant Controllers.  A suitable member being nominated and elected at the AGM in the normal manner shall fill the position of Group Controller.  The duly elected Group Controller shall then in turn appoint the Assistant Controllers to serve for the following year.  The duties of Treasurer shall be undertaken by one of the Assistant Controllers and the duties of Secretary/Registrations Officer shall be undertaken by the Group Controller or an Assistant Controller at the discretion of the Group Controller.  The Group Controller shall have the power to appoint a Technical Manager for the Group.

 

  1. The Treasurer shall be responsible for all monetary transactions including the collection of subscriptions, all incoming monies and will pay out all monies authorised by the committee.  The Treasurer will maintain a record of all transactions and will obtain receipts for all monies paid out all sums over twenty pounds (£20) will be paid by cheque.  All cheques will be signed by any two of the committee.

 

  1. The Secretary / Registrations Officer will maintain a record of all members’ subscriptions.

 

  1. An Annual General Meeting (AGM) of the Group shall be held in the month of April each year.  Not less than fourteen (14) days written notice of the meeting shall be given to all current members of the Group by the Group Controller or Secretary.  The business conducted at the AGM shall comprise of the following:-

 

·        Matters arising from the minutes of the preceding AGM

·        Group Controllers report

·        Consider and adopt a Financial report

·        Appoint an auditor for the following year

·        Election of the Group Controller

·        Any other competent business

 

  1. An Extraordinary General Meeting (EGM) of the Group may be called at any time by a written request to the Group Controller or Secretary such a request to be signed by not less than one third of the current members of the Group.  The written request for an EGM shall specify the business for which the meeting is called.  Within fourteen (14) days of receipt of a valid request the Group Controller or Secretary shall send a written notice of a EGM to all current members of the Group giving not less than fourteen (14) days notice of the meeting.  In the event of a EGM not having been called within one month of a valid request being submitted to the Group Controller / Secretary the Members shall be entitled to convene the meeting.

 

  1. The business conducted at a Extraordinary General Meeting (EGM) shall be that for which it was called an no other.

 

  1. Only the current Members of the Group shall be entitled to vote at meetings of the Group.  The voting method shall be decided at the meeting.

 

  1. In the event of a decision being taken at an AGM or EGM for the dissolution of the Group, written notification will be made to the RAYNET Zonal Representative who shall be responsible for the winding up of the group affairs and the disposal of its remaining assets.

 

 

 

Revised 25th February 2006